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PRIVACY NOTE


Protection of your personal data

Introduction
Ecorys Europe (Ecorys hereafter) is a private company that provides research, consulting, programme management, and communication services to European institutions and agencies. In the context of Apprenticeship Support Service, Ecorys has been contracted by the European Commission to organize the high-level conference ‘The role of regions and cities in delivering high quality apprenticeships for all’, to be held online on 3 and 4 June 2021. The online event is co-organised with the European Committee of the Regions (CoR). As such, Ecorys has received from the European Commission the necessary data and authorisation to proceed with the organisation of the event(s) on their behalf. The following text aims to clarify all questions regarding private data collection, storage, processing, and control, in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation).

Category of data collected
In order to organize the above high-level conference ‘The role of regions and cities in delivering high quality apprenticeships for all’, Ecorys may require some or all of the following data from participants:


  • Name,
  • Surname,
  • Contact email,
  • Name of organisation,
  • Type of organisation,
  • Job title,
  • Country.


Purpose of data collection
Private data collected through the online registration system will be used for: producing identification badges, lists of participants, lists of delegates (including name, surname, organisation, country and contact email), contact databases, and other similar event-related materials; facilitating events logistics (for instance, to ensure wheelchair access to the meeting room(s) or to provide vegetarian catering options throughout the event); exchanges with the European Commission and the Project Team as appropriate for organisational purposes; promoting, organising and following up on the event(s) under the Apprenticeship Support Service; correspondence with participants, either by phone or email, when necessary; keeping participants updated and sharing relevant news about the Apprenticeship Support Service and related topics; inviting participants to future event(s) in relation with this topic and under the Apprenticeship Support Service; engaging with participants in social media conversations, steering debate and reaching out to a wider public when appropriate.


Period of storage
Ecorys Europe is the data controller responsible for the processing of data. This will be stored for the duration of the Apprenticeship Support Service and will be shared solely with the European Commission and Project Team members as appropriate. After the project’s finalisation, Ecorys will delete all files containing private data within three months of the conclusion of the Apprenticeship Support Service .

Technical and organizational security measures
Ecorys takes reasonable steps to ensure that your personal information is secure, using appropriate technical and organizational measures to protect it from unauthorized or unlawful use, alteration, unauthorized access or disclosure, accidental or unlawful destruction and loss.

Contact information
Registered participants have the right to access, rectify, erase or restrict their private data as well as to withdraw consent at any time throughout the duration of this Apprenticeship Support Service. You may address any comments or questions, concerns, or complaints regarding the collection and use of your personal data to Ecorys Europe, data controller:

Ecorys Europe
Rue Belliard 12
1040 Brussels
Belgium
+32 2 743 89 49

If required, the Data Protection Authority in Belgium contact details are:

Data Protection Authority
Rue de la Presse 35, 1000 Brussels
+32 (0)2 274 48 00

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